Basic Editing
Text size, font and spacing
If you'd like to change the font or the text size quickly, without opening the 'Document styles' window, you can do so by using the drop-down menus in the toolbar.
Select the text you'd like to change and click either the font menu, which lists Verdana, or the text-size drop-down menu, shown as 10pt. Choose a new font or text size, and the changes are applied to the text you selected in the doc.
Spellcheck
The spell-check icon is located on the right side of your toolbar. It's labeled with 'abc' and a check mark. You can use spell check to find misspelled words in your docs and to see suggested spellings. You can also turn off spell check. Just follow the instructions below:
- To check spelling in your doc, click the 'abc' icon or 'Check spelling' from the Tools drop-down menu. All misspelled words on the page are highlighted yellow.
- To see suggested spellings, click a highlighted word. A window pops up with suggestions.
- Select a suggested word if you'd like to replace it with the current word.
To stop checking for misspelled words, click the 'abc' icon. This icon acts like a toggle to turn spell check on and off.
Word Counts
To count the number of words in your documents, click on the Tools drop-down menu and choose Word count....
Keyboard Shortcuts
|
Shortcut |
Function |
Documents |
Spreadsheets |
Presentations |
Ctrl+A |
Select all |
Yes |
||
Ctrl+B |
Bold |
Yes |
Yes |
Yes |
Ctrl+C |
Copy |
Yes |
Yes |
Yes |
| Ctrl+D |
Copy Down (used in combo with Shift + arrow) | Yes |
||
Ctrl+E |
Center alignment |
Yes |
||
Ctrl+H |
Replace |
Yes |
||
Ctrl+I |
Italicize |
Yes |
Yes |
Yes |
Ctrl+J |
Full justify |
Yes |
||
Ctrl+K |
Insert link |
Yes |
||
Ctrl+L |
Left alignment |
Yes |
||
Ctrl+M |
Insert comment |
Yes |
||
| Ctrl+M |
Insert new slide |
Yes |
||
Ctrl+P |
Yes |
Yes |
||
Ctrl+R |
Right alignment |
Yes |
||
| Ctrl+R |
Copy Right (used in combo with Shift + arrow) |
Yes |
||
Ctrl+S |
Save |
Yes |
Yes |
Yes |
Ctrl+U |
Underline |
Yes |
Yes |
Yes |
Ctrl+V |
Paste |
Yes |
Yes |
Yes |
Ctrl+X |
Cut |
Yes |
Yes |
Yes |
Ctrl+Y |
Redo |
Yes |
Yes |
|
Ctrl+Z |
Undo |
Yes |
Yes |
|
| Ctrl+End |
Go to last cell in data region |
Yes |
||
| Ctrl+Home |
Go to first cell in data region |
Yes |
||
| Ctrl+left-arrow | Go to left-most cell in data region (current row) |
Yes |
||
| Ctrl+right-arrow |
Go to right-most cell in data region (current row) | Yes |
||
| Ctrl+down-arrow |
Go to bottom-most cell in data region (current column) |
Yes |
||
| Ctrl+up-arrow |
Go to top-most cell in data region (current column) |
Yes |
||
| Ctrl+Page Down |
Move to next worksheet |
Yes |
||
| Ctrl+Page Up |
Move to previous worksheet |
Yes |
||
Ctrl+Shift+L |
Bulleted list |
Yes |
||
Ctrl+Shift+Space |
Insert non-breaking space |
Yes |
||
Ctrl+Space |
Remove formatting |
Yes |
||
Ctrl+1 |
Header style 1 |
Yes |
||
Ctrl+2 |
Header style 2 |
Yes |
||
Ctrl+3 |
Header style 3 |
Yes |
||
| F2 |
Edit active cell |
Yes |
||
| Enter |
Move to next cell in column |
Yes |
||
| Esc |
Cancel cell entry |
Yes |
||
| Shift+Enter |
Move to previous cell in column |
Yes |
||
| Shift+page up/down |
Extend the selection up/down one screen |
Yes |
||
| Ctrl+spacebar |
Select entire column |
Yes |
||
| Shift+spacebar |
Select entire row |
Yes |
||
| Shift+down, up, left, right arrow key |
Manual select |
Yes |
||
| Page Down |
Move down one screen |
Yes |
||
| Page Up |
Move up one screen |
Yes |
||
| Shift+Tab |
Move to previous cell in table (documents) or row (spreadsheets) | Yes |
Yes |
|
| Tab |
Move to next cell in table (documents) or row (spreadsheets) |
Yes |
Yes |

